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Engineering Leadership & Staff Engineer Playbook: RFCs, 1-on-1s & Technical Debt

Inspired by Kevin Deldycke's awesome-engineering-team-management, this guide outlines the mindset shift from Senior to Staff Engineer: writing architectural RFCs, structuring asynchronous team decisions, and managing technical debt.

Kashinath Chavan
Kashinath Chavan
Founder & Software Architect • ⏱️ 3 min read • Oct 07, 2026
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Engineering Leadership & Staff Engineer Playbook: RFCs, 1-on-1s & Technical Debt
## Beyond Writing Code: The Staff Engineer Transition Becoming a Staff Engineer or Technical Lead is not about writing twice as much code as a Senior Engineer. It is about **force multiplication**—shaping architectural strategy, elevating team standards, and guiding technical execution without micromanagement. Drawing inspiration from **[Kevin Deldycke's `awesome-engineering-team-management`](https://github.com/kdeldycke/awesome-engineering-team-management)**, here are the battle-tested frameworks used by high-performing engineering organizations. --- ## 1. The RFC (Request for Comments) Architecture Major technical decisions should never happen in informal chat messages or hasty meetings. An RFC document creates transparent, asynchronous consensus. ### Standard RFC Structure: 1. **Context & Problem Statement:** What customer or engineering pain are we solving? 2. **Proposed Solution:** High-level architecture, database schema changes, API contracts. 3. **Alternatives Considered:** Why was Postgres chosen over MongoDB? Why gthread over gevent? 4. **Drawbacks & Risks:** Migration downtime, backward compatibility, learning curves. 5. **Open Questions:** Unresolved trade-offs for team debate. ```markdown # RFC-042: Migration of Job Ingestion to Asynchronous Queue *Author:* Kashinath Chavan *Status:* Accepted *Reviewers:* Backend Team ## Problem Currently, `/api/ping` triggers web scrapers in the Gunicorn process, causing Render 512MB RAM limits to exceed during burst periods. ## Proposal Decouple heartbeat health checks from background crawlers. Move ingestion into an isolated Celery/cron worker with dedicated memory limits. ``` --- ## 2. How to Conduct High-Impact Code Reviews Code reviews are a teaching and culture tool, not a gatekeeping barrier. ### Golden Rules of Review: - **Distinguish Nitpicks from Blockers:** Prefix minor stylistic suggestions with `nit:` so authors know it is non-blocking. - **Explain the "Why":** Rather than saying *"Don't use .all() here"*, write *"Using .all() loads 10,000 objects into memory, risking OOM. Consider .iterator(chunk_size=500) to stream rows."* - **Praise Good Design:** When someone writes an elegant algorithm or clean test suite, call it out publicly! --- ## 3. Categorizing Technical Debt Not all technical debt is bad. Tech debt is leverage used to ship earlier, but it accumulates interest. Categorize debt into 3 buckets: 1. **Deliberate & Prudent:** Shipped a feature with simple SQLite storage to test product-market fit before provisioning Postgres. 2. **Accidental & Inadvertent:** Code written by an engineer who didn't know Django's `select_related`, causing N+1 queries. 3. **Environmental:** Code written 3 years ago on Python 3.8 that is now blocked from newer security patches. Schedule 20% of every sprint to pay down high-interest technical debt before it causes production outages.
Topics: #Architecture #Best Practices #Career #Engineering-Management #Leadership
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